Artsite Limited Privacy and Data Protection Policy
Artsite Limited is committed to protecting your privacy. This policy explains how we collect and use the personal information you provide to us whether online or via phone, mobile, e-mail, letter or other correspondence.
By using our website, any of our services, or providing us with any personal information we will assume you are agreeing to your information being used and disclosed in the ways described in this policy.
How and why we collect information about you
To respond to direct enquiries regarding services, facilities or events including workshops
To send you a newsletter
To register your details for workshops
To apply and/or register you as a studio member
To apply for and/or register your booking for a workshop, event or the use of the facilities
Photography from workshops and events
How you give consent to the information we have about you
Newsletter sign up
Completed registration form
Completed photography consent (included on workshop registration forms)
Who are Artsite Limited’s data processors
Information sharing and disclosure
We will not sell or swap your information with any third party.
We may share your information, where strictly necessary, with our data processors. These are trusted individuals within Artsite Limited, such as tutors and artists, or partner organisations that work with us in connection with our organisation’s purposes. All our trusted partners are required to comply with data protection laws and our high standards and are only allowed to process your information in strict compliance with our instructions. We will always make sure appropriate contracts and controls are in place and we regularly monitor all our partners to ensure their compliance.
We may disclose your personal information to third parties if we are required to do so through a legal obligation (for example to the police or a government body); to enable us to enforce or apply our terms and conditions or rights under an agreement; or to protect us, for example, in the case of suspected fraud or defamation.
We do not share your information for any other purposes.
How is your data stored
Physical copies of application and registration forms will be stored in a secure filing cabinet in our office.
Your email address, including any correspondence will be stored on the systems by our local computers and devices.
Your email address used for newsletter sign up will be stored with our Third Party Data Processor as outlined below
Third Party Data Processors Artsite Limited use
Social Media – On occasion we may need to obtain your details via Facebook, Instagram or Twitter (usually using the private messaging service for these platforms. You would normally contact us first by either directly sending a Private Message or by responding to a post or tweet. You can read the privacy polices for these sites at
External hirers and users of the venue and facilities
For all areas of our website which collect personal information, we use a secure server. Although we cannot 100 per cent guarantee the security of any information you transmit to us, we enforce strict procedures and security features to protect your information and prevent unauthorised access.
What are cookies?
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work better, as well as to provide information to the owners of the site. A cookie often contains a unique number, which can be used to recognise your computer when a user of your computer returns to a website that it visited previously.
Changing your cookie preferences
The “Help” menu in the toolbar of most web browsers will tell you how to change your browser’s cookie settings, including how to have the browser notify you when you receive a new cookie, and how to disable cookies altogether. An online guide is available if you have difficulties trying to change your browser settings.
Cookies used by our site may be either ‘session cookies’ or ‘persistent cookies’. Your computer automatically removes session cookies once you close your browser. Persistent cookies will survive on your computer until an expiry date specified in the cookie itself, is reached.
We do not use third party cookies that track your usage this and other websites to serve advertising.
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Charity shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website).
This policy replaces all previous versions and is correct as of the date at the end of this web page. We will regularly review and update this Privacy and Data Protection Statement and will update, modify, add or remove sections at our discretion. Any changes will be notified to you through on this page. Your continued use of our website, any of our services and/or the continued provision of personal information after we have posted the changes to these terms will be taken to mean you are in agreement with those changes.
You have the right to:
request a copy of the information we hold about you;
update or amend the information we hold about you if it is wrong;
change your communication preferences at any time;
ask us to remove your personal information from our records;
object to the processing of your information for marketing purposes; or
raise a concern or complaint about the way in which your information is being used.
If you wish to find out more about these rights, or obtain a copy of the information we hold about you, please contact us at:
Artsite Limited, The Post Modern, Theatre Square, Swindon, SN1 1QN